Grants Policy

If you are thinking of submitting an application for funding please take a few minutes to read the notes which follow:
  • The William Cadbury Charitable Trust (“The Trust”) supports charitable organisations based in the UK. If you are not registered with a UK Charity Regulator, or are not a Community Interest Company, or are applying as an individual we will not be able to help. Community Interest Companies are asked to provide a recent set of accounts (by email).
  • Please review the Grant Programmes page in order to establish whether your project qualifies for our support. The West Midlands grant programme is sub divided into sectors which may overlap. Please select the sector which best fits your project.
  • Please ensure that your application is brief, concise and to the point. Trustees are required to undertake a large volume of reading prior to a meeting and if you have exceeded the equivalent of three sides of A4 you may be asked to re-submit a shortened application.
  • Trustees will consider applications for core costs as well as for development / project funding.
  • If the Trust has supported you in the past, please briefly describe the outcome of the most recent project to receive our support.
  • Grant applications can be submitted on-line (preferred) or by post. Please note that we are no longer willing to accept applications by email.
  • Applications are considered by trustees on a regular basis and small grants (up to a maximum of £2000) are awarded monthly.
  • Trustees meet in May and November to award approximately twenty large grants at each meeting with an average value of £20,000 and an occasional maximum of £50,000. The cutoff for applications to the May meeting is early March while for November the cutoff is early to mid September.
  • Grants are normally awarded on a one-off basis and repeat applications are not usually considered within two years of an award.
  • UK bodies legally exempt from registration with the Charity Commission can apply and small grants are occasionally made to unregistered groups in the West Midlands (who must nevertheless have a constitution, an elected committee and a bank account controlled by two or more committee members). Successful applicants who are not registered with a UK Charity Regulator will be provided with a self certification form confirming that they are tax resident in the UK only. The form will enable the Trust to comply with the Common Reporting Standard recently introduced by HMRC.
  • We normally respond to appeals within six weeks of submission. If at that stage your appeal has been shortlisted for a large grant you may be asked to provide additional information and, if you have not already done so, to complete our on-line application form. Trustees may also ask to visit certain shortlisted applicants.
  • Applicants selected from the shortlist for consideration at the next half yearly meeting will be notified in the month prior to the meeting.
  • Successful applicants are asked to provide a receipt upon payment of the grant and a report on the project for which funding has been given. This should be made within the year. It need not necessarily be more than two sides of A4 but should include information regarding the number of beneficiaries and what you have observed as the strengths and weaknesses of the project. This will be kept on file for reference if further applications are made.

All applicants will receive a response from the trust whether or not their application has been successful.